NORTHERN CALIFORNIA DEERHOUND CLUB CONSTITUTION AND BY-LAWS Back to Home page.

NORTHERN CALIFORNIA DEERHOUND CLUB CONSTITUTION AND BY-LAWS

Adopted April 21, 1984, revised April 25, 1993, and April 21, 1996.

ARITCLE I. NAME AND OBJECTIVES

Section 1. The name of the club shall be the NORTHERN CALIFORNIA DEERHOUND CLUB.

Section 2. The objectives of the club shall be:

a) To foster the conservation of the Deerhound; to encourage breeders and exhibitors to lend each other mutual support; to increase knowledge about the breed by exchange of information and experience; to help newcomers to the breed; and to encourage its members to deal with one another in honesty, generosity, fairness, and true sportsmanship.

b) To urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which the Deerhound shall be judged.

Section 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the club shall inure to the benefit of any member or individual.

Section 4. The members of the club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.

BY-LAWS

ARTICLE I. MEMBERSHIP

Section 1. ELIGIBILITY. There shall be one type of membership open to all persons eighteen years of age and older who are in good standing with the American Kennel Club and who subscribe to the purpose of this club.

Section 2. DUES. Membership dues shall be $15.00 per year for an idvividual, and $20.00 per year for 2 persons in a single household. For new members joining after June of one year, their dues shall apply for the remainder of that year, and include the following year also.

Section 3. ELECTION TO MEMBERSHIP. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of one member in good standing. Accompanying the application, the prospective member shall submit dues payment for the currant year.

Section 4. TERMINATION OF MEMBERSHIP/ Membership may be terminated

a) by resignation

b) by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the calendar year; however the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.

c) by expulsion. A membership may be terminated by expulsion as provided in ARTICLE VI of these BY-LAWS.

ARTICLE II. MEETINGS AND VOTING

Section 1. CLUB MEETINGS. Meetings of the club shall be held within 150 miles of the City of San Francisco, CA, at least twice annually, including the Annual Meeting as provided for in ARTICLE IV, and upon the Board's direction. Written notice of each meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. Such notice can be given by publication in the Newsletter mailed at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.

Section 2. SPECIAL CLUB MEETINGS. Special club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by 5 members of the club who are in good standing. Such special meetings shall be held in, or within, 150 miles of the City of San Francisco, at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting. No other club business many be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.

Section 3. BOARD MEETINGS. Meetings of the Board of Directors shall be held semi-annually within 150 miles of the City of San Francisco, at such hour and place as may be designated by the Board. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such a meeting shall be a majority vote of the Directors present at a duly constituted meeting. Club business may also be conducted by mail or by telephone, and motions shall be carried by majority vote of the Board.

Section 4. VOTING. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Proxy voting will not be permitted at any cub meeting or election.

ARTICLE III. DIRECTORS AND OFFICERS

Section 1. BOARD OF DIRECTORS. The Board shall be comprised of the President, Vice-President, Secretary, Treasurer, and one Other Person, all of whom shall be elected for one-year terms at the club's Annual Meeting as provided in ARTICLE IV and shall serve until their successors are elected. The most recent Past-President shall remain on the Board as a non-voting member. General management of the club's affairs shall be entrusted to the Board of Directors.

Section 2. OFFICERS. The club's officers, consisting of the President, Vice-President, Secretary, and Treasurer shall serve in their respective capacities both with regard to the club and its meetings and the Board and its meetings.

a) The PRESIDENT shall preside at all meetings of the club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.

b) The VICE-PRESIDENT shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.

c) The SECRETARY shall keep a record of all meetings of the club and of the Board and of all matters of which a record shall be ordered by the club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses and carry out such other duties as are prescribed in these by-laws. Such notifications may be included in the Secretary's Report in the Newsletter.

d) The TREASURER shall collect and receive all moneys due or belonging to the club. He or she shall deposit the same in a bank designated by the Board, in the name of the club. His or her books shall be at all times open to inspection of the Board, and at the Annual Meeting he or she shall render an account of all moneys received and expended during the previous fiscal year.

e) VACANCIES. Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.

f) The Past President shall assist the Board Members in the understanding and performance of their duties. If the immediate Past President is unable to serve in this capacity, another past president may be appointed to this position by the President.

Section 3. NEWSLETTER. The Board of Directors shall appoint an editor for the NEWSLETTER, which shall be published at least 4 times per year, and include reports from the President, Treasurer, and Secretary, as well as other information of a timely and pertinent nature.

ARTICLE IV. THE CLUB YEAR, ANNUAL MEETING, AND ELECTIONS

Section 1. CLUB YEAR. The club's fiscal year shall begin on the first day of January and end on the 31st day of December. The club's official year shall begin immediately at the conclusion of the election at the Annual Meeting and shall continue through the election at the next Annual Meeting.

Section 2. ANNUAL MEETING. The Annual Meeting shall be held in the month of March, April, or May at which officers and directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article, except that if the slate in unchallenged, no written ballot shall be required. They shall take office immediately upon conclusion of the election, and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election.

Section 3. ELECTIONS. The nominated candidate receiving the greatest number of votes for each office shall be declared elected.

Section 4. NOMINATIONS. No person may be a candidate in a club election who has not been nominated. During the month of December, the Board shall select a Nominating Committee consisting of 2 members, not more than one of whom shall be a member of the board. The Secretary shall immediately notify the committeemen of their selection. The Nominating Committee shall make its nominations no later than January 1st.

a) The Nominating Committee shall nominate one candidate for each office and one candidate for the Other Position of the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing or by telephone.

b) Upon receipt of the Nominating Committee's report, the Secretary shall notify each member in writing of the candidates so nominated, or by publishing the proposed slate in the Newsletter, in either case before the date of February 1st.

c) Additional nominations may be made by forwarding such nominations to the Secretary, who must receive them no later than February 20. Each such additional nomination must be accompanied by a written statement from the nominee indicating his or her willingness to be a candidate.

d) Should additional nominations be made, elections will be held by secret, mail-in ballot of the membership. The Secretary shall mail prepared ballots to the membership by March 1st. Members must return the ballots to the Secretary, by mail or by hand if time is short, but in any case, before the Annual Meeting. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the nominating Committee. Nominations cannot be made at the Annual Meeting or in any manner other than as provided in this Section.

ARTICLE V. COMMITTEES

Section 1. The Board may each year appoint standing committees to advance the work of the club in such matters as shows, obedience trials (field trials), trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.

Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

ARTICLE VI. DISCIPLINE

Section 1. AMERICAN KENNEL CLUB SUSPENSION. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

Section 2. CHARGE. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club or breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club or breed. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks and no more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he or she wishes.

Section 3. BOARD HEARING. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may, by majority vote of those present, suspend the defendant from all the privileges of the club for not more than 6 months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his or her fellow-members at the ensuing club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and the penalty, if any.

Section 4. EXPULSION. Expulsion of a member from the club may be accomplished only at a meeting of the club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this ARTICLE. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but earlier than 30 days after the date of the Board's recommendation. The defendant shall have the privilege of appearing in his or her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his or her own behalf if she or she wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.

ARTICLE VII. AMENDMENTS

Section 1. Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with the recommendations of the Board by the Secretary for a vote within 3 months of the date when the petition was received by the Secretary.

Section 2. The constitution and by-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least 2 weeks prior to the date of the meeting, or by a 2/3 vote of the response to a written ballot.

ARTICLE VIII. DISSOLUTION

Section 1. DISSOLUTION. The club may be dissolved at any time by the written consent of not less that 2/3 of the members voting. In the event of the dissolution of the club whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof, or any assets of the club shall be distributed to any members of the club, but after payment of the debts of the club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

ARTICLE IX. ORDER OF BUSINESS

Section 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

(*This should come after the election of Officers and the Board, if taken up at an Annual Meeting.)

Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

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